First, click in the header or footer in the Word document. Click the “Header and Footer” tab on the Ribbon and use the “Document Info” button on the Ribbon to add properties such as the document author, file name, file path, document title, and more.
The header and footer areas of a Word document can contain more than just page numbers. You can add document properties such as author, company, address, title and much more. Learn how to take advantage of this valuable space.
In this guide, we’ll show you how to add basic document properties like the ones mentioned above, along with less common items you might need. You can add whatever is most beneficial for you in the header or footer of your document.
Add basic document information to a header or footer
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If you haven’t created the header or footer yet, double-click in one of the places to open it for editing.
Go to the Header & Footer tab and select the Document Info drop-down arrow. At the top of the menu, you’ll see a handful of options to choose from.
You can also move your cursor to Document Property to see other options in the pop-out menu.
Choose the one you want to use and you will see it appear directly in the header or footer.
If you select a document property that is empty, you will see the property name instead.
You can then add the details in the box and it will be saved as one of the properties of the document.
You can also complete additional properties so that they are ready to use. Select File > Info and you will see the document properties on the right.
Click “Show all properties” at the bottom to see more if needed.
You can then add information such as title, tags, status or subject. These details are then saved and populated in your header or footer when you use that property.
Use additional fields in the header or footer
If you don’t see the property you want to use in the Document Info drop-down menu, you have the option to scroll through and select other fields.
RELATED: Insert built-in and custom advanced properties in a Word document
On the Header & Footer tab, select the Document Info drop-down arrow and choose Field.
When the Field field opens, you can use the Categories drop-down list at the top to refine the field names if you want.
You will see categories such as date and time, index and tables, and user information.
Select a field to view additional details, such as available properties and options. Some fields allow you to format them.
You can choose a format or option for the date, name, initials, and numbering types of fields.
When you see the field you want to use, make sure it’s selected and click OK. You will then see it appear in your header or footer.
If you want to include information in your Word document outside of the main content, the header and footer sections are ideal.
Keep these handy spots in mind for document properties like your name, date, title, and more.